Email Migration & Business Email Setup for Microsoft 365 and Google Workspace
Move your company mailboxes to Microsoft 365 or Google Workspace with zero downtime and no lost email. We handle setup, licensing, mailbox migration, security, and ongoing email management — so your team keeps working while we move everything behind the scenes.
Business Email Setup and Email Migration Services
Email is the one system your business genuinely cannot afford to lose for an afternoon. Yet most companies are still running mail on an old shared-hosting mailbox, a half-configured Microsoft 365 tenant, or a mix of both — with no backup, no spam filtering, and no idea who has access to what. eDeskCloud's email management and migration services fix that properly, once.
We set up professional business email on Microsoft 365 or Google Workspace, migrate every existing mailbox across with its full history, and then keep it running — licensing, security, spam and phishing protection, and day-to-day email support. Whether you are moving five mailboxes off cPanel or two hundred from an on-premise Exchange server, the migration is planned, tested, and cut over outside your working hours.
Every project starts with a free email audit: what you are paying for now, what you actually use, where the security gaps are, and exactly what the migration will involve. No obligation, and no jargon.
Our Email Management & Migration Services
Everything needed to set up, move, secure, and manage your business email
Microsoft 365 Setup & Licensing
Full Microsoft 365 setup for business: tenant configuration, Exchange Online mailboxes, Outlook deployment, shared mailboxes and distribution groups, plus Teams and SharePoint. We advise on Microsoft 365 licensing so you buy the plan you need — not the one you were sold.
Google Workspace Setup & Migration
Google Workspace setup and migration covering Gmail, Calendar, Drive, and Meet. We configure users, groups, aliases, and sharing rules for productivity and collaboration from day one — and migrate your existing mail, contacts, and calendars across intact.
Zero-Downtime Mailbox Migration
Mailbox migration from Exchange, cPanel, IMAP/POP, Zoho, GoDaddy, or any hosted provider. Mail is pre-synced before cutover, so nothing is lost and nobody sits idle. We migrate email, folders, contacts, calendars, and shared mailboxes — then re-sync anything that arrived during the switch.
Email Security, Spam & Phishing Protection
Advanced spam filtering, phishing and impersonation protection, attachment and link scanning, and multi-factor authentication on every account. We harden your tenant against business email compromise — the single most common way small businesses lose money to attackers.
Domain, DNS & Email Deliverability
Correct MX records, SPF, DKIM, and DMARC so your email actually reaches the inbox instead of the spam folder. If your messages to customers are bouncing or landing in junk, this is almost always why — and we fix it as part of every migration.
Ongoing Email Management & Backup
Day-to-day email management: adding and removing staff, resetting access, managing licences, and handling delivery issues. Includes third-party email backup and archiving, because Microsoft 365 and Google Workspace do not keep deleted mail forever.
Our Email Migration Process
A tested migration plan that moves your mail without interrupting the working day.
Free Email Audit & Discovery
We document every mailbox, alias, shared account, forwarding rule, and licence you currently hold — plus mailbox sizes and your current spend.
Migration Plan & Tenant Setup
We build your Microsoft 365 or Google Workspace environment, configure security and DNS, and agree a cutover window that suits your business.
Pre-Sync & Cutover
Mail is copied across and kept in sync while you carry on working. The final switch happens out of hours, with a delta sync so nothing sent during the move is missed.
Staff Setup & Aftercare
We configure Outlook and mobile devices, walk your team through anything new, and stay on hand for the first weeks after go-live.
Platforms We Migrate To and From
Migrating between two Microsoft 365 tenants after a merger or rebrand? We handle tenant-to-tenant moves as well, including domain transfer and mailbox consolidation.
Why Businesses Choose eDeskCloud for Email Migration
Minutes of Mail Downtime
Mailboxes Migrated
Mail History Retained
Customer Rating
Email Management & Migration Packages
Choose the perfect plan that fits your business needs and budget.
Starter Migration
For small teams moving up to 10 mailboxes
one-time
- Up to 10 mailboxes migrated
- Microsoft 365 or Google Workspace setup
- Full mail, contacts and calendar transfer
- MX, SPF, DKIM and DMARC configuration
- Out-of-hours cutover with zero downtime
- 14 days of post-migration support
Business Migration
For growing businesses up to 50 mailboxes
one-time
- Up to 50 mailboxes migrated
- Everything in Starter Migration
- Shared mailboxes and distribution groups
- Exchange or tenant-to-tenant migration
- Spam, phishing and MFA hardening
- Outlook and mobile device setup for staff
- 30 days of post-migration support
Managed Email
Ongoing email management and licensing
per month
- Unlimited mailboxes
- Licence supply and management
- User onboarding and offboarding
- Third-party email backup and archiving
- Deliverability monitoring and fixes
- Priority email support
Frequently Asked Questions
Common questions about email migration, Microsoft 365, and Google Workspace.
How long does an email migration take?
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For most small businesses with up to 25 mailboxes, the whole project runs over three to five working days — but the part that affects you is only the cutover, which happens out of hours and takes under an hour. Larger migrations with big mailbox archives or an on-premise Exchange server typically take one to three weeks of background syncing before the switch.
Will I lose any emails, contacts, or calendars during the migration?
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No. We copy your mail rather than move it, so the original mailboxes stay untouched until you have confirmed everything arrived. Email, folder structure, contacts, calendars, and shared mailboxes all come across, and we run a final delta sync after cutover to catch anything that landed mid-migration.
Microsoft 365 or Google Workspace — which should I choose?
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If your team lives in Excel, Outlook, and Teams, or you work with clients who expect Office documents, Microsoft 365 is usually the better fit. If you want the simplest possible setup and your team already works in browsers and Google Docs, Google Workspace tends to win. We will give you a straight recommendation during the free audit based on how you actually work — including when staying where you are is the right answer.
Can you migrate email without any downtime?
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Yes. Because mail is pre-synced to the new platform before we change your MX records, your team keeps sending and receiving throughout. The DNS cutover is scheduled for evenings or weekends, and mail sent during the propagation window is delivered to the new mailboxes rather than bouncing.
Do you supply Microsoft 365 and Google Workspace licences?
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We can supply and manage your licences, or work alongside licences you buy directly — whichever is cheaper for you. Part of the free email audit is checking whether you are over-licensed, which is extremely common: most businesses we audit are paying for higher plans or unused accounts they no longer need.
Why do my business emails go to the spam folder?
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Almost always missing or misconfigured SPF, DKIM, and DMARC records on your domain, which tell receiving mail servers your messages are genuine. We audit and correct these as standard on every migration, and can fix deliverability as a standalone job if you are not moving platforms.
Ready to Move Your Email Without the Drama?
Get Microsoft 365 and Google Workspace setup, zero-downtime mailbox migration, email security, and ongoing email management from eDeskCloud.