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Free Email Audit & Discovery
We document mailboxes, aliases, shared accounts, rules, licences, mailbox sizes and current spend.
Email Management & Migration
Email Migration and Business Email Setup for Microsoft 365 and Google Workspace
Move your company mailboxes to Microsoft 365 or Google Workspace without taking mail offline. Your mail is copied, not moved, the switch happens outside working hours, and the old mailboxes stay untouched until you have checked that everything arrived. We handle setup, licensing, mailbox migration, security and the day-to-day running afterwards.
Mail stays live during the switch Original mailboxes untouched until you sign off Out-of-hours cutover
Business email, set up properly once
Email is the one system your business genuinely cannot afford to lose for an afternoon. Yet most companies are still running mail on an old shared-hosting mailbox, a half-configured Microsoft 365 tenant, or a mix of both, with no backup, no spam filtering and no clear record of who has access to what.
We set up professional business email on Microsoft 365 or Google Workspace, migrate every existing mailbox across with its full history, and then keep it running: licensing, security, spam and phishing protection, and day-to-day support. If you are weighing up a wider move to the cloud at the same time, our guide to cloud migration covers the trade-offs.
Every project starts with a free email audit: what you are paying for now, what you actually use, where the security gaps are, and exactly what the migration will involve. No obligation, and no jargon.
What every migration includes
Every mailbox copied with its full history, contacts and calendars
MX, SPF, DKIM and DMARC set up correctly on your domain
Planned, tested and cut over outside your working hours
Original mailboxes left untouched until you confirm
Then kept running: licensing, security and day-to-day support
What we set up, move and manage
Six pieces of work, from the first audit to the day-to-day running of your mail. A migration project uses the first five. The Managed Email plan is the sixth.
Microsoft 365 setup and licensing
Tenant configuration, Exchange Online mailboxes, Outlook deployment, shared mailboxes and distribution groups, plus Teams and SharePoint where you use them. We advise on licensing so you buy the plan you need rather than the one you were sold. Over-licensing is common enough that we check it on every audit.
Google Workspace setup and migration
Gmail, Calendar, Drive and Meet, with users, groups, aliases and sharing rules configured before anyone logs in. Existing mail, contacts and calendars come across intact, using Google’s own migration tooling where it fits and specialist tools where it does not.
Mailbox migration from any provider
Exchange, cPanel, IMAP or POP, Zoho, GoDaddy or any hosted provider. Mail is copied to the new platform before cutover, so nothing is lost and nobody sits idle. Email, folders, contacts, calendars and shared mailboxes all move, and a final sync after the switch picks up anything that arrived in between. Microsoft’s migration methods and Google’s equivalents are chosen per project, not by default.
Email security and phishing protection
Spam filtering, phishing and impersonation protection, attachment and link scanning, and multi-factor authentication on every account. Business email compromise, where an attacker uses or imitates a real mailbox to redirect a payment, is among the costliest crime types the FBI’s Internet Crime Complaint Center reports each year, and most of it is preventable with two-factor authentication and sensible mail rules.
Domain, DNS and deliverability
Correct MX records, SPF, DKIM and DMARC so your mail reaches the inbox. Since 2024, Google and Yahoo require every sender to authenticate with SPF or DKIM, and bulk senders to have both plus a DMARC record; mail that fails is rejected or sent to spam. If your messages to customers are bouncing or landing in junk, this is almost always why, and we fix it on every migration.
Ongoing email management and backup
Adding and removing staff, resetting access, managing licences and handling delivery issues. Includes third-party backup and archiving, because neither platform keeps deleted data forever: Microsoft 365 keeps a deleted user’s mailbox for 30 days and Google Workspace for 20 days. Pair it with our IT support plans if you want one point of contact for everything.
A controlled transition
The migration, step by step.
A tested plan that protects every mailbox and keeps your team working while the move happens in the background.
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Migration Plan & Tenant Setup
We configure the new tenant, security and DNS, then agree a cutover window around your business.
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Pre-Sync & Cutover
Mail copies in the background before an out-of-hours switch and final delta sync capture every message.
04
Staff Setup & Aftercare
We configure devices, guide your team through changes and support the first weeks after go-live.
Choosing a platform
Microsoft 365 or Google Workspace?
Both are good, and the right one depends on how your team already works. This is the comparison we walk through during the audit. Staying where you are is sometimes the right answer, and we will say so.
| What matters | Microsoft 365 | Google Workspace |
|---|---|---|
| Best fit | Teams that live in Outlook, Excel and Teams, or whose clients expect Office files | Teams that already work in the browser, Gmail and Google Docs |
| Mailbox on the entry plan | 50 GB mailbox per user on Business Basic, plus 1 TB of OneDrive | 30 GB per user on Business Starter, pooled across Gmail and Drive |
| Desktop apps | Full Word, Excel, Outlook and PowerPoint on Business Standard and above | Browser-based apps; Outlook can connect to Gmail if staff prefer it |
| Shared mailboxes | Included without a licence, up to 50 GB each | Handled through Google Groups as collaborative inboxes |
| Meetings and chat | Teams | Meet and Chat |
| Data region | Set by the tenant’s country at sign-up; Microsoft’s data location list shows what is stored where | Chosen in the admin console on eligible plans; Google’s data regions explains the options |
Plan names and limits as published by Microsoft and Google in October 2026. Both change their plans, so we confirm the current ones in your audit.
Transparent pricing
Email Management & Migration plans
Fixed migration pricing, quoted per mailbox count. Cutover happens out of hours so your team starts the day on the new system.
Starter Migration
For small teams moving up to 10 mailboxes
$299one-time
- Up to 10 mailboxes migrated
- Microsoft 365 or Google Workspace setup
- Full mail, contacts and calendar transfer
- MX, SPF, DKIM and DMARC configuration
- Out-of-hours cutover with mail kept live
- 14 days of post-migration support
Business Migration
For growing businesses up to 50 mailboxes
$749one-time
- Up to 50 mailboxes migrated
- Everything in Starter Migration
- Shared mailboxes and distribution groups
- Exchange or tenant-to-tenant migration
- Spam, phishing and MFA hardening
- Outlook and mobile device setup for staff
- 30 days of post-migration support
Managed Email
Ongoing email management and licensing
Customtailored quote
- Mailbox count agreed in the quote
- Licence supply and management
- User onboarding and offboarding
- Third-party email backup and archiving
- Deliverability monitoring and fixes
- Priority email support
Out-of-hours cutover
Mail, contacts and calendars
SPF, DKIM and DMARC set up
14 days post-migration support
Not sure which package fits? Send us the details and we’ll recommend the right option.
Coverage
Where we deliver email migration, and what changes by country
Email is bound tightly to tenancy region and data residency, so the country genuinely changes the plan.
Pakistan
Migrations for teams moving off local hosting or shared cPanel mail, run overnight so nobody loses a working day. We bill in PKR and handle the DNS changes with local registrars directly.
United Kingdom
Microsoft 365 tenancies provisioned in the UK data region, which has to be set correctly at creation because changing it later is painful. Microsoft’s data location list shows what is stored where, and retention is configured with UK GDPR in mind.
United States
US tenancy configuration with retention and eDiscovery policies set up where legal hold obligations apply, so mail can be preserved and searched if counsel ever asks for it.
United Arab Emirates
Tenancy region and residency configured for UAE requirements, with the cutover scheduled around your actual working week rather than an assumed one, since working days still vary across the Gulf.
Start a conversation
Tell us about your mailboxes
Send us your mailbox count and where your email is now. We will come back within one business day with a fixed price and a cutover plan.
No obligation and no follow-up sales pressure
A fixed quote in writing before any work starts
Cutover scheduled out of hours so your team is not interrupted
Your details stay private and are only used to respond to your enquiry.
Request your free quote
We normally reply within one business day.Questions people ask before they move their email
Straight answers about timing, data, addresses and what happens to the old system.
How long does an email migration take?
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For most small businesses with up to 25 mailboxes, the whole project runs over three to five working days, but the part that affects you is only the cutover, which happens out of hours and takes under an hour. Larger migrations with big mailbox archives or an on-premise Exchange server typically need one to three weeks of background syncing before the switch.
Will I lose any emails, contacts or calendars during the migration?
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No. We copy your mail rather than move it, so the original mailboxes stay untouched until you have confirmed everything arrived. Email, folder structure, contacts, calendars and shared mailboxes all come across, and we run a final sync after cutover to catch anything that landed mid-migration.
Do our email addresses change?
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No. Your domain and every address on it stay exactly as they are. Only the servers behind them change, which is what the MX record update does. Aliases, group addresses and shared mailboxes are recreated on the new platform before cutover.
Microsoft 365 or Google Workspace: which should I choose?
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If your team lives in Excel, Outlook and Teams, or you work with clients who expect Office documents, Microsoft 365 is usually the better fit. If you want the simplest possible setup and your team already works in browsers and Google Docs, Google Workspace tends to win. The comparison table above covers the practical differences, and we give you a straight recommendation during the free audit based on how you actually work, including when staying where you are is the right answer.
Can you migrate email without downtime?
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In practice, yes. Mail is copied to the new platform before we change your MX records, so your team keeps sending and receiving throughout. The DNS switch is scheduled for an evening or weekend, and mail sent while DNS propagates is delivered to the new mailboxes rather than bouncing. What we do not promise is that nobody will notice anything: Outlook profiles and phones need reconnecting, and we do that with your staff on the first morning.
Do you supply Microsoft 365 and Google Workspace licences?
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We can supply and manage your licences, or work alongside licences you buy directly, whichever is cheaper for you. Part of the free email audit is checking whether you are over-licensed, which is common: paying for higher plans or for accounts that belong to people who have left.
Why do my business emails go to the spam folder?
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Almost always missing or misconfigured SPF, DKIM and DMARC records on your domain, which tell receiving mail servers your messages are genuine. Since 2024 Google and Yahoo enforce these for all senders, so the problem has become more visible. We audit and correct the records as standard on every migration, and can fix deliverability as a standalone job if you are not moving platforms.
What happens to the old mailboxes afterwards?
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Nothing, at first. They stay untouched until you confirm everything arrived. We then agree a date to cancel the old service, usually after the post-migration support period, so you are not paying for two systems any longer than necessary.
Free email audit
Ready to move your email?
Send us your mailbox count and where your mail lives now. You get a fixed price and a cutover plan within one business day, with no obligation.